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ZEP Office Basic Guide

ZEP Office Basic Guide

✧ 1. Receiving ZEP Office Notifications

You can send notifications to others by poking their avatars with Z.

You can also receive a notification when the alarm bell on your desk has been poked or when you are summoned by others.

Notification Banner for Chrome
Notification Banner for Chrome
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🔔 Allow Notifications

For the best experience, we recommend using ZEP in Chrome.

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Please click Confirm to allow notifications in the dialog box above. You will also need to grant notification permission from your Chrome browser as shown below.

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❓ If you still do not receive notifications after completing the steps mentioned above, please try the following:

⚙️ Windows User Settings

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⚙️ macOS User Settings

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✧ 2. Saving Your Seat

  • After entering the Space, find your desk and move your avatar to it.
  • Save your seat by typing @myseat into the chat window.
  • Once your seat has been successfully saved, a bell🔔 will appear on your desk.
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  • Now, you can teleport to your seat whenever you want from wherever you are with just a simple click of the My Seat button on the status management window.
    • From the Employees List
    From the Employees List
    The My Seat Icon when the employee list is minimized.
    The My Seat Icon when the employee list is minimized.

✧ 3. Using Private Areas (PA)

  • When the tiles around you get dark, it means you are in a “Private Area.”
  • Users in private areas can only communicate with those in the same private area.
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Private Areas in ZEP Office Have a private conversation in meeting rooms, focus zones, and 1-on-1 zones. All the normal communication methods, such as screen sharing and text/video/audio chat are still available here.
Small Meeting
Small Meeting
1-on-1 Meeting
1-on-1 Meeting
Focus Zone
Focus Zone

✧ 4. Interacting with Others in the Office

Check Your Team Members’ Status

  • The default status is WFH (Working From Home).
  • When you cannot find someone in their seat, you can check their status from the employees list.
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  • The employees list will show you how many members are in each team and how many members are currently online.
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  • ⚠️ Your team will appear at the top of the list.
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Adding Users to the Office

Setting Your Status

Move to Others

  • When you select one of your co-workers from the list, you can see the “Move to” button. You can teleport directly to them by clicking it.
  • Please note that you cannot move to an employee whose status is set to In a Meeting or Focus Mode.

Summon Others

  • When you select one of your co-workers from the list, you can see the “Summon” button. You can send them a summoning message by clicking it.
  • The summoned co-worker has 30 seconds to accept your summon request.
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✧ 5. Attendance Management

Attendance Check (App)

Download the app from the sidebar.

Attendance Check App
Attendance Check App

📍 Features

  • Using the Attendance Check App, employees can leave their check-in history.📅
  • Simply open the app and click the Check In button.
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Checking the Attendance History

✧ 6. Move & Teleport Features

🏡 Status-Based Relocation

  • If you select Focus Mode from the status list, you are automatically moved to the Focus Zone area. If you select Mealtime, you will automatically appear in the Lounge.
  • If you click My Seat, you can teleport to the spot that you saved using the “@myseat” command.

🗺 Mini-Map

  • This feature is available in offices of 50 people or more.
  • Press M to open the mini-map. Clicking the colored points sends you to each location.

🚗 Sidebar

  • Move to the desired spot by clicking it from the sidebar.
🔥Adding Users to the Office✈️Setting Your Status✅Checking the Attendance History